13th European Headache Congress

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Terms of Use

 

This Website Terms of Use (hereinafter “the Privacy Policy”) accounts for the personal information collected, processed and used via this website (https://ehf2019.com) hereinafter “the Website”. 

By using this Website, you agree to the collection, use and disclosure of your personal information in accordance with the Privacy Policy.

If you do not consent to the collection, use and disclosure of your personal information as set forth in the Privacy Policy, please refrain from visiting this site.

 

1.What kind of data we process

 

The EHF Conference 2019 uses all information collected via its Website, in strict confidence at all times pursuant to the Company Data Protection Policy and the applicable legislation (including the General Data Protection Regulation 2016/679 of European Parliament and Council of the European Union (hereinafter “GDPR”), including any visitor traffic trends.

It is the Company’s policy to completely respect and protect the privacy rights of web visitors/users, including all registered members, partners, agents, health professionals and any other visitor to this website.

 
2. How we process your personal data


On our Website, the information collected depends on which of our services you will make use of.

Some of our services require a form of registration, allowing you to book your seat for the upcoming event.

In this event the sort of personal information requested will generally include, but shall not be limited, to your name, your e-mail address etc.

 We use the information about you where you have consented to be contacted for such purposes, for example when submitting to us your registration for the EHF Conference 2019 or to receive your CME after the end of the event; to ensure that content from our site is presented in the most effective manner for you; to provide you with information or services that you request from us.

 

3. How we use your data


We may use information collected from this Website to respond to an e-mail of yours, if any, with regard to us and/or our management services; to facilitate administration of our Website and for internal purposes or operations (including tests and/or troubleshooting); for statistical and data analysis related reasons; or for research related to our improving the content of the Website or the experience of the user.

We try to collect and store minimum and basic personal data on our website and to have in place appropriate safeguards for the security and privacy of your data as a visitor of our website and to prevent it from being accessed by unauthorized persons.

This Website may include links to other websites / internet sources and/or social media platforms and webpages.

We cannot control these websites and external sources and, therefore, we cannot be held responsible for the display of these websites and sources, or for the content, and overall material on or from these websites and sources, or for the collection and processing of any personal data of yours therein made.

 

4. Special categories of data


All above data and any other data constituting Special Category of Personal Data, including references to your ethnic origin /nationality, religion, health status, trade union membership, will be lawfully collected and processed by the Company as above and, unless this is not authorized or required by law or public interest or such information is required to protect your vital interests, we will obtain your explicit consent.

 Regarding data processed beyond this Website, we will retain personal data and all related records of the Conferences’ attendees for no longer period than required for the Conferences’ legitimate purposes, or for complying with laws and regulations, or for reasons of public interest, for as long it is necessary in order to protect the Company’s legitimate interests. And where information on registrations from prospective attendees is concerned, we will retain these for a period of maximum 12 months. After this time, the information will be duly encrypted and archived securely.

 

5. Future use and update


We process your data for the specific purpose for which we have collected it. 

If in the future we intend to process your personal data for a purpose other than that it was collected for, we will provide you with information on such purpose and any other relevant information if such purpose is not consistent with the initial purpose.


6. Who has access to your data


Your information will be disclosed only to appropriate Conferences’ personnel on a need to know basis.

We may also disclose your data to tax or other competent authorities if such disclosure is mandatory under applicable law; or under a court order or a legal notice to provide information. Disclosure to internal and/or external auditors is included.

We will disclose your data to third parties in compliance with the Company’s legitimate purposes, or for complying with laws and regulations, for reasons of public interest or if we are legally obliged in order to run the Conference in a professional and efficient manner.

 In all such cases, we will do so, as appropriate, and only in accordance with local laws and requirements and we will make sure that such third parties have undertaken appropriate data processing obligations to ensure the security and confidentiality of your data.

We might also transfer information about you to companies affiliated with the Conference, for purposes connected with your request for information such as hotels or restaurants.


7. Duration of retaining


Your personal data will not be stored or otherwise processed for more than it is necessary for the purposes for which these are processed for, pursuant to the applicable legislation.

For as long as your data are retained by the Conference, we implement and have in force at all times appropriate technical and organizational procedures as required by law, in order to safeguard your rights and freedoms as data subjects and to ensure the confidentiality, integrity and availability of your personal data, including for the restriction of unlawful or unauthorized access to your data and for the limitation of accidental loss, destruction or damage.

In this respect, we will take all reasonable actions to destroy and/or erase all data from our website and other systems which is no longer required.

 

8. When we assign data processing


Where the Company relies on a third-party Personal Data Processor, to execute processing on the Conferences’ behalf, the Conference will choose one (to the extent practically possible under the prevailing circumstances on each separate occasion) who will provide adequate security level and procedures and take all reasonable steps to ensure compliance of the personal data processor with such procedures and measures.

 

9. Changes to this Policy


We reserve the right to make changes to this Policy from time to time. By regularly reviewing our Website you will ensure that you will be always aware of our updated Website Use Privacy Policy. If we make material changes to this Policy, we will notify you via a prominent notice on our website.