13th European Headache Congress

Migraine does not take lives but days from your life. Take them back!

Instructions & Guidelines for Speakers

 

Guidelines

 

 

Please make sure that you visit the Speaker Ready Room onsite - a minimum of 1,5 hour before your scheduled presentation.

Please Note:
 
In compliance with CME requirements all speakers are requested to include a slide disclosing conflicts of interest at the beginning of their presentation.

Instructions


Data presentation:

If using a PowerPoint presentation ( or any other PC based application ), please note you need to bring it on USB Memory stick and load it on one of the Congress computers in the Speakers' Ready Room at least 1,5 hour before the start of the session.
Alternatively you may supply your own laptop computer. In such a case please confirm that it has a VGA/HDMI socket for external signal and come to check it first in the Speakers' Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.

Always try the medium with your presentation on another PC before bringing it to the conference. And as always make an extra copy of your USB or CD/DVD.

Speakers are kindly requested to respect the allotted time to guarantee a smooth running of the sessions. Please ensure that you are aware of the time limit for your presentation and that you do not exceed it.

Important Note: EHF Congress will be providing computer systems and projectors that display at 1920x1080 resolution. This high definition display will enhance the quality of your presentation by providing a bright and clear display of your presentation in the session room. Please note that in order to take full advantage of the widescreen display you should create your presentation in 16:9 aspect ratio.

 

 

Transitions:

Please don’t use timer controlled transitions. Timer controlled transitions are transitions that will switch to the next slide after x seconds or minutes. This will interfere with our cue light system and confuse you during your talk.

 

Pictures:
Do not save the picture as BMP or TIFF (size is too big).
Images with .gif and .jpg extensions are recommended to obtain a light presentation (other kinds of extensions - recognizable by Power Point - will be accepted all the same).
Save the pictures used in your presentation on your CD, DVD or USB-stick (In case of problems we can re-insert the original).

Video:
If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session - even after checking it in the Speakers' Ready Room. 

Movies should not exceed 50 MB each (50 mb is not necessary the limit, we can handle larger movies without any problems but the video may not show up fast and smoothly). Always bring your movies on DVD or other support, and inform the technicians at the Slide Centre the day before the presentation.
MPG (MPEG), MP4, MOV, WMV or AVI are the only acceptable video formats
Save the videos used in your presentation on your USB-stick CD or DVD (In case of problems we can re-insert the original).
Movies should start automatically on your slide : on the lectern there is no mouse to click on a movie to start it.

 

Graphics:
Save the graphics or spreadsheets (Excel) used in your presentation on your USB-stick CD or DVD (In
case of problems we can re-insert the original graphics or spreadsheets). It is also a good idea to save
your graphics as a picture to avoid having your numbers changed automatically by Powerpoint from
using , as decimal point to . or vice versa.

 


Important note for Macintosh users:

 



 
In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers' Ready Room:


1. Use a common font, such as Arial or Calibri (special fonts might be changed to a default font on a PowerPoint based PC).
2. Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC).

3. Please give your filename an extension “.PPT”.
4.Check your presentation on a Windows (preferably Win7 or Win 8 with Powerpoint 2010/2013 ) machine before you bring it to the conference. This will avoid a lot of stress at the conference: you will not have to
fix things that are not working after the conversion from Apple to Windows at the conference.

Alternatively you may use your own Macintosh laptop computer. In such a case please confirm you provide it with a VGA/HDMI adaptor for external signal, advise the operators in the Speakers' Ready Room about it as soon as you arrive and later on test it in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.

Other Information:


When your session is over, the organizing secretariat of the EHF Conference 2019 will ask you to sign a “presentation suspension” document. In this document you may decide whether you incorporate your presentation being posted or shared in the official EHF 2019 website in order to allow attendees to see again. In case you do not agree your presentation being posted in the website, you can state it on the document.